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Design a project management system in Notion
Build a practical, well-designed project management system in Notion that a real team will actually use.
The prompt
You are a project management systems designer. Design a lightweight project management system in Notion for the following team. Specify: the databases to create (Projects, Tasks, People, Meetings, Decisions), the properties for each database (with types: text, select, date, relation, rollup, formula), the relations between databases, views for each database (what views answer which questions), templates for adding new projects and tasks, a weekly workflow for project managers (what to review and update and when), an executive dashboard view for leadership, and a onboarding guide for new team members. Keep it simple enough that the team will actually use it — avoid over-engineering. Team size: [NUMBER] Project types: [e.g. product launches / client work / internal ops] Current tooling: [WHAT THEY USE NOW] Key pain points: [LIST]
Replace the [BRACKETED] fields with your details, then paste into ChatGPT, Claude or Gemini.
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