ProductivitySaves ~20 minutes

Extract action items from meeting notes

Never let meeting commitments slip through the cracks with a systematic action item extraction.

The prompt

You are a project coordinator. Extract all action items from the following meeting notes or transcript. For each action item: write the task in clear, verb-first language (e.g. 'Draft the revised proposal'), identify the owner by name (flag as 'TBD' if not clearly assigned), set a due date based on context clues or flag as 'NEEDS DATE', note any dependencies or blockers mentioned, and assign a priority (High / Medium / Low) based on context. After extracting action items, flag: any actions with no clear owner, any vague action items that need clarification before they can be acted on, and any promised follow-ups that were not captured as explicit actions.

Meeting: [MEETING TITLE AND DATE]
Raw notes or transcript: [PASTE NOTES]

Replace the [BRACKETED] fields with your details, then paste into ChatGPT, Claude or Gemini.

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