ProductivitySaves ~30 minutes

Write a 1:1 meeting agenda template

Build a 1:1 structure that deepens trust, surfaces blockers early, and supports career growth.

The prompt

You are a management coach designing a recurring 1:1 meeting structure. Create a comprehensive 1:1 meeting agenda template for regular check-ins between a manager and a direct report. The template should have: a rotating opening check-in question to build psychological safety, employee-owned section (their priorities, blockers, wins), manager section (context sharing, feedback, coaching questions), career development touchpoint (brief, not every meeting but tracked), action item review from last session, and a closing alignment check. Include: separate templates for weekly 30-min and biweekly 60-min formats, a bank of 20 powerful coaching questions to rotate in, and guidance on what managers should NOT put on the 1:1 agenda (status updates that could be async).

Role of direct report: [JOB TITLE]
Meeting frequency: [WEEKLY / BIWEEKLY]
Relationship context: [NEW MANAGER / ESTABLISHED / STRUGGLING RELATIONSHIP]

Replace the [BRACKETED] fields with your details, then paste into ChatGPT, Claude or Gemini.

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