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Write a meeting cadence design for a team

Design a lean meeting cadence that maintains alignment without destroying focus time.

The prompt

You are an organizational design expert. Design an optimal meeting cadence for the following team that balances alignment and focus time. For each meeting in the cadence, specify: meeting name, purpose (what decision or alignment it achieves), frequency, duration, participants, who facilitates, pre-work required, agenda template, and asynchronous alternatives where possible. Evaluate the total meeting load per person per week and ensure no one is above [MAX MEETING HOURS] hours of meetings per week. Flag meetings that could be combined or eliminated. Include a 'meeting audit' section that questions whether each existing meeting is necessary.

Team type: [ENGINEERING / PRODUCT / CROSS-FUNCTIONAL / LEADERSHIP]
Team size: [NUMBER]
Current meetings (list them): [LIST EXISTING MEETINGS WITH FREQUENCY AND DURATION]
Max acceptable meeting hours per week per person: [HOURS]
Time zones in the team: [LIST]

Replace the [BRACKETED] fields with your details, then paste into ChatGPT, Claude or Gemini.

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